Facility Manager

REPORTS TO: Chief Operating Officer

DIRECT REPORTS: Maintenance Technician and Housekeeping

PRIMARY RESPONSIBILITIES:

• Responsible for the planning, directing and guiding all maintenance processes of a PRTF.
• Execute all interior and exterior building maintenance and improvement projects from inception to completion, while managing project timelines and budgets.
• Responsible for managing inventory and purchasing of all agency supplies including maintaining relationships with all agency vendors.
• Operate and maintain the facility’s heating and air handling systems in order to meet necessary standards and requirements.
• Responsible for planning, budgeting and executing capital projects and improvements
• Oversee the safety of the organization including the Safety Committee, the Emergency Action Plan, and the training of all new employees
• Oversee the agency’s work-order system to ensure that it has the capabilities to prioritize work requests properly and that they are completed in a timely manner.
• Ensure that all required inspections and emergency drills are completed on schedule and follow agency policies and meet regulatory code requirements.  Oversee the completion of any necessary follow-up action to include documentation that follows licensing and code expectations (i.e., fire, health, etc.)
• Oversee the facility budget and project planning including; scheduled maintenance, renovation, and additions.
• Manage the badge and key system for the organization.
• Assist in carrying out tasks outlined in the Housekeeping and Maintenance Plan.
• Meet with the COO and other team members to review and prioritize work projects.
• Perform other duties as assigned. 

SUPERVISORY RESPONSIBILITIES:

• Provide constructive feedback to Facility Team members on a regular basis.
• Bring individual staff or program development concerns to the Chief Operating Officer’s attention. Review and formulate action plans for improvement.
• Consult with Chief Operating Officer and Human Resources Director on performance issues as needed.
• Oversee employee evaluation process, training requirements, scheduling of time off, and distribution of work load.
• Work with team members and the Chief Operating Officer to evaluate production, revise procedures or forms to improve efficiency of work flow.
• Work closely with team members and the Chief Operating Officer to ensure a safe, productive, supportive work environment is maintained.
• Maintain positive interpersonal relationships with all employees by modeling high standards and expectations.
• Oversee all maintenance and repair functions and ensure quality of work is maintained at all times.

LEADERSHIP RESPONSIBILITIES:

• Represent Facilities Team in supervisory and other meetings as appropriate and necessary.
• Support the agency by giving and receiving necessary feedback on facilities/maintenance issues.
• Lead the Facility Team by developing quality and meaningful abilities, such as communication and follow-up skills, to enhance productivity and effectiveness.

REQUIRED SKILLS AND ABILITIES:

• Must possess a results-oriented attitude and display a respectful demeanor at all times to ensure a healthy, productive work environment is established and maintained.
• Working knowledge of heating and air-handling systems and possess and a current Second Class C boiler license.
• Understand and possess knowledge of building code and fire/health code requirements.
• Technical experience with a computerized building management system.
• Strong verbal/written communication and organizational skills. 
• Proven success developing, managing and balancing an annual budget.
• Problem solver with a high degree of diplomacy
• Experience with blueprints, building specifications and large scale projects
• Supervisory and management skills to create a productive, healthy environment.
• Basic computer skills.

EDUCATION REQUIREMENTS/QUALIFICATIONS:

• High school diploma required.
• Technical College degree or equivalent.
• Minimum of five (5) years of facility or plant management experience.
• Second Class C boiler license.
• Valid Class D Minnesota driver’s license or its equivalent.